Our client, a large and llwell known not for profit organisation based in Derby, is looking for a Company Secretarial Assistant on a permanent basis, to start as soon as possible.Client DetailsOur client is a care provider based in Derby. They have a strong focus on morals and values, and they put their people at the heart of everything they do. They are run by a team of executive directors and governed by non executive trustees.DescriptionAssisting the Company Secretary in planning meeting dates, venues and travel associated with Boards and Committees, planning and drafting agendas, and ensuring timely and accurate distribution of papers to Board Members and Invitees. Attending Board and Committee meetings to take minutes as and when required and ensuring a timely distribution thereafter. Acting as liaison for the Chairs and a contact point for other Board Members. Assisting with Trustee induction and training and maintaining up to date details for all Trustees Liaising with report producers to ensure timely production of Board and Committee papers Company Secretarial Assist in maintaining and updating statutory records Preparation and filing of documents with Companies House and the Charity Commission. Assist in maintain an effective and efficient flow of information between the Board and the Executive Leadership Team. Company Secretary/General CounselEnsuring the Company Secretary's demanding workload is appropriately prioritised and all deadlines are met. Undertaking research for the Company Secretary and Board Committees Carrying out ad hoc projects, researching and preparing appropriate reports or presentations independently Appropriately handling correspondence and documentation for the Company Secretary including financial report and documents of a sensitive or confidential nature Maintaining a high level of confidentiality at all times throughout, assisting and advising the Company secretary and Board Members. Taking the initiative in both reactive and proactive scenarios, to address the challenging and unpredictable matters which arise within the Company Secretariat function. Providing support to other staff in the CEO's and Company Secretary offices during busy periods or as required. To carry out all duties in accordance with the organisation's Equal Opportunities, anti-harassment and Health & Safety Policies. In addition to the duties and responsibilities listed, the job holder may be required to perform other duties assigned by the Company Secretary from time to time. ProfileIdeally a strong background in administration in a not for profit organisationAssistant company secretary experience a big advantegeJob Offer£25-26,000 plus benefts package